I-JOBS - Iowa's infrastructure investment initiative. - Submitted I-Jobs Local Infrastructure Program Apps

Submitted I-Jobs Local Infrastructure Program Apps

Applicant Information
Applicant Type: City
Applicant: City of Cedar Rapids
Tax ID Number: 42-6004336
Has the applicant received any previous I-JOBS grant awards, competitive or noncompetitive?: Yes
If yes, total I-JOBS grant amount awarded to date: $20,000,000.00
Applicant Contact Information
First Name: Doug
Last Name: Elliott
Title: Vice President, Board of Trustees
Address: 700 16th Street NE
Suite 301
City: Cedar Rapids
State: IA
Zip Code: 52402
Phone: 3193659941 x122
Fax: 3193659981
E-mail Address: s.fowler@cedar-rapids.org
Project Information
Project Name: Cedar Rapids Public Library Main Facility
Project City: Cedar Rapids
Project County: Linn
Local Infrastructure Activity Type: Replacement of local public buildings
Disaster Relation: Disaster Relief - Replacement
Demonstrated Substantial Economic Impact:: Regional
Is this project identified in an Iowa Great Places agreement, pursuant to Iowa Code 303.3C?: No
Total Projected Development Cost: $45,456,900.00
Grant Amount Requested: $5,000,000.00
 
Provide a brief narrative description summarizing the proposed project, including how the project relates to disaster relief and mitigation and to local infrastructure:
The City of Cedar Rapids, on behalf of the Library Board of Trustees, seeks a competitive grant in the amount of $5,000,000 to relocate and rebuild the main library facility. The current facility was flooded in what is believed to be the greatest public library disaster in US history, and has been determined by FEMA to be damaged to an extent greater than 50% of its current value. The City continues to await a response from the FEMA regional director on its request to permanently relocate the library. Total project costs are estimated at $45 Million, including site, building, contents (furnishings, equipment, collection), and parking. The proposed facility is estimated at 105,000 square feet, based on an updated building program. An architectural firm was procured, and has been planning for the new facility since July 2008. Construction is estimated to begin in late 2010, with completion in 2012. The resulting facility, designed for LEED certification, will be sustainable both in construction and operation. The project will create a minimum of 120 temporary jobs and retain/create a minimum of 69 permanent jobs. The project is financially feasible, as illustrated in sources described below, and by the Board of Trustees' intent to seek an increase in the current library levy from $.04/mil to $.27/mil, prior to opening of the new facility, for the support of operating expenses. Community support has already been documented by donations such as $500,000 from ADM, as well as through the library's recent Love my Library user survey (available at www.crlibrary.org/future/). Re-establishment of a centrally located main library is consistent with the City's downtown redevelopment plan. The project was recently awarded a $5,000,000 non-competitive IJOBS grant, and has been determined by the IJOBS Board to meet the program threshold requirements.

Explain how the proposed project will have a demonstrated substantial local, regional, or statewide economic impact:
The economic short- and long-term impacts of a new, sustainable main library facility in downtown Cedar Rapids will extend beyond the corporate limits, providing benefit to the metropolitan region and Linn County. Most significant of the short-term impacts is the economic stimulus of jobs, commerce, and materials needed to construct, furnish, and equip a 105,000 SF public facility. It is estimated that 205 full- and part-time jobs will be retained or created through this $45 million project.

According to the Urban Institute's report, "Making Cities Stronger: Public Library Contributions to Local Economic Development," (January 2007), libraries are "active economic development agents." In their physical placement, libraries, "anchor development, generate foot traffic, (and) revitalize commercial and cultural activity." In their programming, libraries strengthen the local workforce through early literacy programs and through providing access to technology and resources for job search and preparation. They support nonprofits, small business and entrepreneurship through providing access to technology, databases and registries, and by offering business assistance and planning programming.

The Cedar Rapids Public Library is a partner in the Metro Library Network. The network allows users of the Marion, Hiawatha, and Cedar Rapids libraries equal and virtually seamless access to the resources of each separate institution. In addition, the Cedar Rapids library provides services to Linn County residents and to residents of the county's smaller communities that don't have a local library. The long-term economic impacts of establishing a new main library, as described above, will be augmented by the strength of this service delivery network.

Briefly describe the damage that was sustained during the Disaster:
The Cedar Rapids Public Library was inundated with as much as 8 feet of water at the crest of the floods in downtown Cedar Rapids. In addition to the depth, the water also moved with a strong current that toppled book stacks and blew out large plate glass windows at the south end of the building.

More than 160,000 books, dvds, cds, and other items were lost from the collection on the first floor. All reference materials were also lost. Documents of historic relevance are currently stabilized in freezers. All furnishings and equipment on the first floor (approx. 50,000 S.F.) were lost, including all public access computers and the computer lab/education center. Items on the first floor not directly damaged by floodwater were destroyed within the first few days after the flood, due to extreme humidity and rapid mold growth.

The building also sustained major damage, including the loss of all building mechanical systems, which were beneath or at ground level. All finishes on the first floor were destroyed and removed. FEMA has determined the building has sustained damage greater than 50% of its current value. The building has been stabilized, and is currently sealed.

If your project is rebuilding disaster-damaged property or if it is replacing or rebuilding a local public building, please include an estimate of the additional cost of any expansion or improvement of the infrastructure beyond its size or functionality, etc., that existed prior to the disaster or prior to the replacement or rebuilding of a local public building. If your project does not replace or rebuild disaster-damaged property or a local public building, please put "Not Applicable.":
Building design will be driven by the specific site and the "Cedar Rapids Public Library Main Library Building Program," (July 2009). The current, evacuated facility is approximately 85,000 SF. The updated building program calls for a new library of 105,000 SF. Those ares with the most significant proposed expansion include children's programming (7,500 SF increase), meeting spaces (3,000 SF increase), and reference/public computers/lab (3,500 SF). Based on current cost estimates, the cost per SF is $196. Based on this metric, the cost for additional square feet would be estimated at $3.9 million.

Cost estimates also include $5 million for a 312-space parking ramp. The current facility has a surface lot of approximately 44 spaces. Patrons were historically frustrated with inadequate parking at that facility. Pending selection of a specific site, parking may already exist or may be provided by another city service. In that case, this budget item would be eliminated or reduced.

There are also incremental costs associated with becoming LEED certified, which include additional design fees and registration and commissioning costs. These are estimated at $200,000.

Jobs and Economic Impact
Jobs Chart: CRPL_IJOBS_Jobs_Chart_24D476949B123.xls
Number of full-time permanent jobs to be created: 6
Number of part-time permanent jobs to be created: 10
Number of full-time temporary jobs to be created: 6
Number of part-time temporary jobs to be created: 114
Total number of jobs to be created: 136
Explain the calculation methodology used to estimate the number of jobs to be created:
Sixty-four FTE is the anticipated need for operation of the new library, based on the building program, as completed by library planning consultant, George Lawson (George Lawson Library Consulting). Current library work force is 46 FTE. Based on the building program and a survey of library staffing from 1998 to 2007, it is anticapted that 10 full-time and 16 part-time positions would comprise the 18 additional FTE. Of the 10 additional full-time, 6 are jobs created, and 4 are jobs retained (see next section). Of the 16 additonal part-time, 10 are jobs created and 6 are jobs retained (see next section).

Job creation estimates for construction were provided by the project architect, OPN Architects, and based on their considerable experience with similar projects. Among those libraries recently designed and constructed by OPN are: the Moline Public Library, the Des Moines East Side Branch Library, and the Washington Public Library (additional information available at www.opnarchitects.com).

Number of full-time permanent jobs to be retained: 30
Number of part-time permanent jobs to be retained: 39
Number of full-time temporary jobs to be retained: 0
Number of part-time temporary jobs to be retained: 0
Total number of jobs to be retained: 69
Explain the calculation methodology used to estimate the number of jobs to be retained:
Without re-establishment of a main, full-service library in the next three years, it will be difficult for the community to sustain adequate library services and current staffing. The 30 full-time positions retained includes 26 currently filled positions and 4 vacant positions without immediate intent to fill. The 39 part-time positions retained includes 33 currently filled positions and 6 vacant positions without immediate intent to fill.

Describe the overall expected work conditions and safety for the jobs to be created or retained:
The permanent jobs created and retained will be in a library environment. Library jobs are classified by the City as requiring only light physical labor, such as lifting a maximum of 35 pounds of books on rare occasions. Most involve a ratio of 60% sitting, 20% standing and 20% walking. No heavy equipment is used, and no safety equipment is issued. Safety training includes ergonomics, drug awareness, and emergency procedures.

Temporary jobs to be created and retained will be under the supervision of the general contractor, which will be required to be registered to conduct work in the state of Iowa. In accordance with safe work practices stipulated by bid specifications, the contractor will be contractually obligated to ensure a safe work site is maintained at all times. In addition, the architecture firm will be responsible for ongoing contractor monitoring.

Describe the average benefits (including health benefits) provided for all jobs to be created and retained by the project and how those benefits compare to typical comparable jobs in the county in which the project will be located:
City benefits include deferred compensation, dental, a flexible spending plan, health (including prescription drug), life insurance, and long-term disability. As of July 2009, bargaining unit employees pay 10% of the cost of medical insurance, with a cap of $35 for singles and $55 for the family plan per month.

For full-time union members, annual benefits costs range from $11,000 to $19,000, depending on whether they opt for single or family health insurance & dental. The average cost for library staff is $13,662.

In 2008, Iowa Workforce Development compiled a "Fringe Benefit Profile" for the Iowa City/Cedar Rapids Corridor, encompassing Linn and Johnson Counties (available at www.priority1.com) According to the profile, 84.2% of employers offer a fringe benefit package in addition to wage compensation, and of that 84.2%, 86.2% offer health/medical insurance in that package. In the construction industry in particular, 83.7% offered health/medical benefits to full-time employees and 7.7% to part-time employees. A general contractor is yet to be selected, however based on this information, it is likely that health benefits will be provided at a similar ratio.

The results of the study also show that benefits provided by the City compare favorably to typical comparable jobs in the county.

Total number of jobs to be created or retained: 205
Of that total, number of jobs expected to offer health insurance: 125
Will the proposed project accrue benefits to areas distressed by high unemployment?: Yes
If yes, briefly describe the anticipated benefits to the area?:
The project will provide the influx of economic activity associated with a $45 million construction project; will provide long- and short-term employment, and will anchor redevelopment of the downtown area.

Current unemployment rate in the county or counties where the proposed project is located: 5.9

Anticipated long-term tax generation of the proposed project: $0.00
Explain how the project will enhance the region’s quality of life:
"Making Cities Stronger: Public Library Contributions to Local Economic Development," (Urban Institute, January 2007) adds to a growing body of research that notes a shift in the role of public libraries – from passive, recreational reading and research institutions to active economic development agents. The study, commissioned by the Urban Libraries Council, found that libraries: provide early literacy programs that contribute to long-term economic success; provide employment and career resources and help prepare workers for new technologies; provide resources and programs to small businesses that lower barriers to market entry; and as public buildings, are catalysts for physical development.

Prior to the flood of 2008, the Cedar Rapids Public Library was actively pursuing these purposes through reading programs, public computer access, computer classes, online registries and databases, and numerous other programmatic efforts. The library also served as the number one destination in downtown Cedar Rapids. With its two temporary facilities (14,000 SF at Westdale Mall and 2,400 SF at the Armstrong Center in downtown Cedar Rapids), the library continues to provide these services on a more limited basis.

The Board of Trustees is committed to creating a new main public library that will provide the appropriate informational, technological, and physical resources to adequately serve the Cedar Rapids metropolitan area and residents throughout Linn County. The trustees are also committed to building an iconic, sustainable structure that is centrally-located in the downtown area, and which is consistent with the City's downtown redevelopment plan.

Explain how the proposed project will contribute to the community’s efforts to retain and attract a skilled workforce:
As noted above, libraries provide a considerable contribution to a community's quality of life. Such considerations have become increasingly important in attracting skilled and professional workers to Iowa. Excellent schools, a variety of cultural and recreational resources, and a vibrant community core are attributes that businesses and economic development professionals promote and the availability of which the modern workforce wants to be assured. The library will play an important role in strengthening these attributes through significantly expanded literacy, literary, cultural, and other educational programming; providing a state-of-the-art community meeting place and destination; and creating a sustainable, iconic structure that will serve as an anchor to downtown redevelopment. With a construction completion date in 2012, the library will be one of the first major reconstruction projects to be completed. As such, it will serve as a symbol to those considering to relocate to Cedar Rapids of the City's determination and commitment to building an even stronger, more vibrant community.

Minority Impact Statement
The proposed grant projects programs or policies could have a disproportionate or unique positive impact on minority persons:
Yes
Describe the positive impact expected from this project:
Women represent 63% of current library staff. History would indicate this trend will continue.

Indicate which group is impacted:
Women
The proposed grant project programs or policies could have a disproportionate or unique negative impact on minority persons:
No
Describe the negative impact expected from this project:

Present the rationale for the existence of the proposed program or policy:

Provide evidence of consultation with representatives of the minority groups impacted:

Indicate which group is impacted:
The proposed grant project programs or policies are not expected to have a disproportionate or unique impact on minority persons:
No
Present the rationale for determining no impact:

Financial Feasibility
Project's Revenues and Expenses
Operational_Budgets_5858727465C93.pdf
Describe the operational plan for the proposed project, including detailed information about how the project will be operated and maintained:
The library is an essential city service, and receives the majority of its operating budget through appropriation from the city council. In FY 10, the total budget is $3.5 million, of which $3.1 million is appropriated from the general fund and $200,000 is derived from a $0.04/mil operational levy. State funding, fines/fees, and support from the foundation and friends organizations make up the balance of funding.

In preparation for the projected opening of a new facility in 2012, the Board of Trustees is currently seeking signatures (minimum of 1,000) to place a referendum on the ballot for the November 2009 general election. The purpose of the referendum will be to raise the operating levy up to the maximum of $0.27/mil. It is anticipated this will generate $1.2 Million in additional operating funds annually for a period of ten years.

If the referendum is not placed on the November ballot, or such an election is not successful, the board will work with area legislators to secure a legislative cure, allowing for a special election prior to opening of the new library in 2012.

Also, the Board of Trustees will seek Silver LEED Certification to construct a building that is energy efficient and operationally sustainable.

Provide a timeline for implementing the proposed project:
A complete timeline is attached, uploaded with committed funds documentation (Exhibit 8). Generally, the timeline anticipates a site to be selected and purchase agreement in place by November 2009; design to be completed by July 2010; construction to begin by March 2011; and construction to be completed and the library operational by December 2012.

Discuss the availability of other federal, state, local, and private sources of funds for the proposed project and the status of other funding commitments:
Sixty percent of the funds for this project have been secured. The City recently received a non-competitive IJOBS award of $5,000,000 for reconstruction of the library. In addition, current FEMA Project Worksheets total $22 million. The City is still awaiting a response from the FEMA regional director on the request to permanently relocate the library. As a result, current worksheets are based on repair of the existing structure at the existing site (exceeds 50% of current value). Therefore, $22 million represents the minimum obligated FEMA award at the writing of this application (including The State of Iowa commitment of 10% to match the minimum FEMA award). In addition, the library has already received an individual corporate donation of $500,000. The total of these committed sources is $27,500,000, or %60 of the total estimated cost of $45 million. The Cedar Rapids Public Library Foundation will conduct a capital campaign with a current goal just under $8 Million. Funding will also be pursued from Vision Iowa and other national/corporate foundations.

I-Jobs Project Budget Form
I-Jobs Project Budget Sources:
Source of Funding Amount Are Funds Secured? If No, Estimated Date to be Secured
I-JOBS Local Infrastructure Competitive Grant Program $5,000,000.00 No 08/31/2009
I-JOBS Local Infrastructure Non-Competitive Grant Program $5,000,000.00 Yes  
FEMA $19,800,000.00 Yes  
State of Iowa FEMA match $2,200,000.00 Yes  
ADM Corporate Donation $500,000.00 Yes  
Capital Campaign $7,956,900.00 No 07/01/2010
Vision Iowa and Other Competitive Funding $5,000,000.00 No 12/31/2010
TOTAL SOURCES $45,456,900.00    
I-Jobs Project Budget Uses:
Use of Funding Amount  
Building Acquisition $0.00  
Land Acquisition $1,500,000.00  
Demolition $750,000.00  
On-site Improvements $5,168,000.00  
Off-site Improvements $0.00  
Rehabilitation $0.00  
New Construction $18,703,800.00  
Permits $0.00  
Construction Contingency $1,574,789.00  
Soft Cost Contingency $59,260.00  
Construction Loan Fee $0.00  
Construction Loan Interest $0.00  
Real Estate Taxes $0.00  
Risk/Liability Insurance $0.00  
Architect $2,263,480.00  
Engineer $0.00  
Attorney $0.00  
Accounting/Cost Certification $0.00  
Consultant's Fee $7,500.00  
Administration $0.00  
Survey $0.00  
Archaeological/Environmental $45,000.00  
Appraisal $0.00  
Permanent Loan Fee $0.00  
Title/Recording $0.00  
Relocation $0.00  
Developer Fee $0.00  
Capitalized Reserves $3,149,577.00  
LEED Design & Energy Modeling $68,739.00  
LEED Registration/Certification Fee $3,425.00  
LEED Commissioning Agent $77,933.00  
Furnishings Design Fee $222,820.00  
Technology/Telecom Design Fee $49,100.00  
Landscape Design & Landscaping $75,000.00  
1% for Public Art $314,958.00  
Moving Expense $61,000.00  
Contents (collection/office equipment & furnishing $8,921,800.00  
Library Circulation & Security Systems $269,000.00  
Library Shelving & Furnishing $2,078,200.00  
Interior Signage $93,519.00  
 
TOTAL USES $45,456,900.00  
Fedral Funding Verification Document: Cedar_Rapids_Public_Library_Board_o_35A071030DAD4.pdf
Alternative Budget 1:
Alternative Budget 2:
Sustainability
Sustainability criteria on which the applicant is electing to be scored: LEED Certification Criteria
Identify the anticipated level of LEED certification: Silver Level
Document: SKMBT_C550090730170201_3CAAB85568D8F.pdf
 
Energy Efficiency
Document:
SKMBT_C550090730170201_E5FDCDC32A1F2.pdf
This section is applicable only to New Construction projects:
If the proposed project includes new construction, will the project meet the current state building energy code?:
Yes
If no, explain:

If the proposed project includes new construction, will the project meet Energy Star® standards?:
Yes
If no, explain:

Benefits for Disaster Recovery
Replaces or repairs a structure or facility damaged by the disaster and incorporates measures for reducing or eliminating future disaster losses:
The project proposes to replace the library's main facility, which is currently located across the street from the banks of the Cedar River and was inundated by floodwaters in June 2008. FEMA has determined that the building has been damaged to an extent 50% greater than its current value. While the Board of Trustees continues to evaluate potential sites, it has as one of its guiding principles:

“The main facility should be located in an area that, to the greatest extent possible, avoids the potential for future flooding. Moisture and humidity ruin library materials even if they are above the water line. The CRPL must never again face the losses experienced in 2008."

To that end, the Board of Trustees is currently working with the city council to identify sites that abide by the principle, either by being outside of harm's way, as defined by the events of 2008, or by being adequately protected by the City's short- and long-term mitigation measures.

Helps achieve the community and/or region’s overall post-disaster recovery vision:
Reconstruction of the main library facility is included within the first priority grouping of structures to be repaired/rebuilt in the City's "Facilities Master Plan," as adopted by the city council in February 2009. Reconstruction of the library and re-establishing a full service main facility are also consistent with the following goals (four out of six) from the "Cedar Rapids Plan" for flood recovery and reinvestment:

"Restore full business vitality" - the library will provide an anchor for downtown redevelopment;

"Preserve our arts and cultural assets" - the library will be a state-of-the-art community meeting place and destination;

"Maintain our historic heritage" - the library will serve as a repository for the community's history;

"Assure that we can retain and attract the next generation workforce" - the library will serve as an economic driver, a recruiting resource, and a symbol of the community's resiliency to those choosing to remain in, or considering to relocate to, Cedar Rapids.

The library is also participating in the City's current facilities planning process, a series of open houses to formulate the "Public Facilities Rebuilding Plan."

Benefits the economic recovery of individuals, businesses, and/or nonprofit organizations:
Re-establishment of the main library facility benefits recovery of individuals by restoring free access to all of the educational, cultural, literary, and technological resources a metropolitan library provides. Access to these resources has practical implications for job readiness, job searches, and access to information on financial, human service and other life-benefiting resources.

Re-establishment of the main library benefits the recovery of businesses by restoring free access to resources for small businesses, injecting stimulus to the local economy, and anchoring redevelopment of the downtown area.

Re-establishment of the main library benefits the recovery of nonprofit organizations by restoring free access to grantsmanship, organizational development, and administrative resources, and by providing state-of-the-art facilities for meetings and events. Access to these resources has practical implications for minimizing costs and maximizing resources for small and emerging nonprofit organizations.

Readiness to Proceed
Document:
Has preliminary or final engineering and architectural work been completed?:
No
If no, explain:
An updated building program will be approved by the Board of Trustees in August 2009. A timeline for design and implementation is provided with the attached project timeline. The 14-month design process will commence with schematic design upon securing a site purchase agreement in November 2009, and anticipates the completion of full construction documents by December 2010.

Has all financing for the project (other than funds requested in this application) been committed and is available?:
No, preliminary or final work are not complete
If no, explain:
Sixty percent of the funds for this project have been secured. The City recently received a non-competitive IJOBS award of $5,000,000 for reconstruction of the library. In addition, current FEMA Project Worksheets total $22 million. The City is still awaiting a response from the FEMA regional director on the request to permanently relocate the library. As a result, current worksheets are based on repair of the existing structure at the existing site (exceeds 50% of current value). Therefore, $22 million represents the minimum obligated FEMA award at the writing of this application (including The State of Iowa commitment of 10% to match the minimum FEMA award). In addition, the library has already received an individual corporate donation of $500,000. The total of these committed sources is $27,500,000, or %60 of the total estimated cost of $45 million. The Cedar Rapids Public Library Foundation will conduct a capital campaign with a current goal just under $8 Million. Funding will also be pursued from Vision Iowa and other national/corporate foundations.

Have all real property interests (including easements and temporary construction easements) necessary for the construction of the project been acquired?:
No, necessary acquisition is not complete and no options have been signed
If no, explain:
The library is participating in the City's facilities public participation process, one component of which is to secure public support for a site for the new library. A minimum of three specific sites will be presented for public input at the next planning open houses in August 2009. The three sites presented will have been selected jointly by the board of trustees and the city council. Pending public input, a final site will be selected by the end of August, with the goal to secure the site purchase agreement no later than November 2009.

Have all necessary governmental approvals, at the federal, state, and local levels (including, but not limited to, zoning variances, building permits, approval from the Army Corps of Engineers, etc.) been obtained?:
No, all necessary governmental approvals have not been obtained
If no, explain:
The City is still waiting for approval of permanent relocation from the FEMA regional director. Upon such approval and selection of a specific site, all other necessary governmental approvals will be secured.

Does the project have a demonstrated reasonable likelihood of incurring costs totaling at least 10% of the project’s total projected development cost within three months of execution of the grant award agreement?:
No, the project cannot incur such costs within three months
If yes, explain how such expenditure will be accomplished or, if no, explain the anticipated impediments to meeting a 10% expenditure goal:
Because the $45 million development cost includes site acquisition and clearance, building construction and all contents (furniture/equipment/collection), it will be difficult to expend $4.5 million within three months of an award. According to the project timeline, the site purchase agreement will be secured by November 2009. Anticipated cost for any of the preliminary sites under consideration is $1,500,000. with an additional site clearance estimate of $750,000. The combined total of $2.2 million is roughly 10% of project construction costs.

Documents
Local Support Exhibit_6_04A00CAA58C6A.pdf
Cost Estimates Exhbit_7_Library_cost_estimate_2A454A3840A6B.xls
Financing Commitments Financial_Commitments_and_Timeline_D1D139806CB19.pdf
Additional Documents
City of Cedar Rapids IJOBS Support Letter City_of_Cedar_Rapids_IJOBS_Support__9A0DE414300A4.pdf